MetaShare roadmap

MetaShare is a software as a service (SaaS) solution that is continuously updated with new features and improvements. On average we release 6 updates per year.

For a list of the all the previously released MetaShare updates, see MetaShare’s release notes.

Upcoming improvements for MetaShare

We are continuously improving MetaShare to make document management in Microsoft 365 simpler, more intuitive and more powerful. Here are some of the improvements planned for upcoming releases.

A simpler way to move documents

Moving existing documents from OneDrive or existing SharePoint sites into a structured MetaShare environment should not require users to learn complicated SharePoint functionality. We are working on enabling our existing cut & paste function on ”Search for documents” start page, which will allow users to search for existing documents and move them into MetaShare, making onboarding faster and reducing the need for training. 

• Move documents directly from MetaShare search results – After finding the needed documents, even documents that reside in OneDrive or SharePoint it will be possible to move them without leaving MetaShare interface.
• Move one or multiple documents at once – Users will be able to find the documents they want to move and bring them into MetaShare in a few simple steps. 
• Select the content type when moving documents – Possibility to choose the appropriate destination content type as part of the move will help users tag documents correctly from the start.
• Preserve version history when moving documents – When moving documents within MetaShare, they will be moved with their previous versions.

Smarter search

We are working on improvements to search that will make it easier to find the right documents and workspaces: 

• Cleaner search results – Columns that provide little or no useful information, such as columns without values or where all results have the same value will be automatically hidden. 
• Search suggestions in the search box – Get relevant suggestions as you type, including:
  • Suggested filters – Apply filters matching entered text directly from the search box.
  • Search by filename – Quickly limit a search to document names when that is what you are looking for.
  • “Starts with” search – Find documents and workspaces based on values beginning with the text you enter. 
• More flexible sorting – Sort search results using supported metadata columns, including dates and numbers. 

Custom search tabs on the MetaShare start page

MetaShare’s start page brings together documents and workspaces from across the organization. New custom search tabs will make it possible to create your organization focused views – for example, a tab showing all documents of a particular type or workspaces matching specific criteria.

You will be able to:

• Add multiple custom tabs based on the standard documents and workspaces tabs. 
• Customize the search criteria to define which documents or workspaces should be included in each tab. 
• Choose columns and filters for each tab, to display the metadata most relevant to your organization.
• Organize your start page by reordering tabs, including the standard ones.
• Manage standard and custom tabs – you can remove any tab that you don’t need. If you choose to remove one of the standard tabs, you can easily recreate it later.

These improvements do not change how documents are displayed or organized inside individual workspaces. This applies to the aggregated document and workspace tabs on the MetaShare start page.