About MetaShare

• Product Name: MetaShare
• Provider: Ways Sweden AB
• User interface available in: English & Swedish
• Useful links about MetaShare:
  • Terms and conditions
  • Service description
  • Technical architecture
  • Release notes
  • Roadmap
  • Health status

Overview

MetaShare® is an app for document management in Microsoft Office 365, together with OneDrive, Teams, Office Groups and SharePoint. MetaShare simplifies document management in Office 365 and increases the operational efficiency for the organization.

With MetaShare you will:

1. save time and money when implementing and managing document management for your organization
2. increase efficiency with smart document management functions and an intuitive user-friendly interface
3. reduce risks for your organization by gaining control over document structures and end-user permissions/access

Using MetaShare and its various document management features increase efficiency because it is:

1. easy to find documents by filtering on multiple predefined filters
2. easy to collaborate with your peers in workspaces that are homogeneously structured
3. easy to use SharePoint’s document management features
4. easy to tag documents, as they are auto-tagged, based on the users’ context
5. easy to create documents using MetaShare’s unique “suggested templates” feature, where metadata also is applied to documents when they are created
6. easy to use MetaShare’s document workflows, such as document approval and document reviewal

MetaShare applies a homogeneous metadata structure and document management settings in Office 365. You will have full control managing your document in Office 365.

1. Workspaces do not need to be configured manually, since MetaShare homogeneously applies document-settings, -filters and -views across all workspaces of a certain configuration.
2. Administrators can, with MetaShare’s intuitive user-friendly configuration interface, easily configure one or more document management configurations, with minimum SharePoint infrastructure knowledge.
3. Increase information security, document-confidentiality and reassurance that you are always compliant with regulations such as GDPR and ISO standards.

MetaShare as a service in your Office 365:

1. Cost per user and month – easy to increase or decrease the number of users
2. No lock-in effects – 1 month notice period
3. The documents are not stored in MetaShare, but in Office 365/SharePoint. If you uninstall MetaShare, all documents, metadata, and document settings will maintain in Office 365/SharePoint, which is a strength considering information security

Read more about MetaShare in the Product sheet Quality Management in Office 365 with MetaShare.