- \n
- You can now select a document and send it for an approval process by clicking on a \u201cSubmit for approval\u201d function in the toolbar:
![\"Submit](\"https:\/\/metashare.com\/wp-content\/uploads\/Submit-for-approval-function.jpg\")
<\/li>\n\n\n\n - You define which user should approve it and optionally add a message:
![\"The](\"https:\/\/metashare.com\/wp-content\/uploads\/The-submit-for-approval-dialog.jpg\")
<\/li>\n\n\n\n - The approver now gets an e-mail notification with links to the document and the task:
![\"Approval](\"https:\/\/metashare.com\/wp-content\/uploads\/Approval-e-mail-notification.jpg\")
<\/li>\n\n\n\n - The document will also be shown in the approver\u2019s MetaShare\u2019s tasks page<\/a>:
![\"Pending](\"https:\/\/metashare.com\/wp-content\/uploads\/Pending-approval-message-in-MetaShares-task-page.jpg\")
<\/li>\n\n\n\n- An e-mail message will be sent to the person that sent the document for approval, once it has been approved or rejected.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- \u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200b\u200bBe able to deselect documents:\n
- \n
- We have made it easier to deselect multiple documents by adding a function for this in the toolbar, next to the sort function:
![\"Deselect](\"https:\/\/metashare.com\/wp-content\/uploads\/Deselect-documents.jpg\")
This function shows how many documents have been selected and if you click on it, the documents will be deselected.<\/li>\n<\/ul>\n<\/li>\n\n\n\n - Enhancements to the move function<\/a> (cutting and pasting documents):\n
- \n
- Maintaining Modified\/Modified by:\n
- \n
- Previously, when documents were moved between workspaces, they got new \u201cModified\u201d and \u201cModified by\u201d values, reflecting the time when the documents were moved and the person that moved the file. Now we instead maintain both these values from the source files so neither \u201cModified\u201d nor \u201cModified by\u201d will be changed after a document has been moved.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Check metadata validity when moving documents<\/a> between workspaces:\n
- \n
- Previously, when documents were moved between workspaces that had a column with the same display name but whose choices were different, the values were moved even if they were not available at the destination workspace. Now we instead remove any invalid values when they are pasted and if they are mandatory, the documents will be shown as a document with missing properties, in MetaShare\u2019s task page<\/a>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Ensure that properties are set even when a document is automatically checked out:\n
- \n
- Previously, in some rare situations, when moving documents between workspaces, the documents could automatically be checked out to the logged in user and thereby not made visible for other users till they got checked in. When this happened, some metadata that had been filled in, in the document property form, could not be set. Now we ensure that all filled in document properties are set and that the documents get checked in.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Show error message when moving documents<\/a> that are larger than 50 MB:\n
- \n
- If you try to move documents that are larger than the current limitation of 50 MB, you get a descriptive error message with a link to a page with instructions on how to move the documents using another method:
![\""TooLargeToMove.zip"](\"https:\/\/metashare.com\/wp-content\/uploads\/Error-message-when-moving-files-that-are-larger-than-permitted.png\")
<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<\/li>\n\n\n\n - Reordered functions in MetaShare\u2019s toolbar:\n
- \n
- To avoid actions from overlapping, on smaller screens, and to always have the most important functions nearest at hand, we have reordered the functions and moved these functions to the ellipsis icon (\u2026): \u201cAlert me<\/a>\u201c, \u201cCut<\/a>\u201c, \u201cDelete<\/a>\u201d and \u201cOpen in<\/a>\u201c:
![\"Reordered](\"https:\/\/metashare.com\/wp-content\/uploads\/Reordered-functions-in-toolbar.jpg\")
<\/li>\n<\/ul>\n<\/li>\n\n\n\n- Extended support for different column types (types of metadata fields) in the document property form, document view and document filter:\n
- \n
- MetaShare now supports displaying \u201cYes\/No (checkbox)\u201d and \u201cMultiple lines of text\u201d columns, in the document view. Examples of these are shown below:
![\"A](\"https:\/\/metashare.com\/wp-content\/uploads\/A-document-view-with-a-notes-and-a-boolean-column.jpg\")
<\/li>\n\n\n\n - \u201cYes\/No (checkbox)\u201d columns are now also filterable<\/a>, both by clicking on any of the values in the document view or by opening a document filter and selecting one of its value:
![\"A](\"https:\/\/metashare.com\/wp-content\/uploads\/A-boolean-document-filter.jpg\")
<\/li>\n\n\n\n- If \u201cSingle lines of text\u201d columns have a default value, this value is prefilled in the document property form, both when creating<\/a> or when uplo<\/a>a<\/a>ding<\/a> documents.<\/li>\n\n\n\n
- In order to differentiate between users with the same name, in \u201cPerson or Group\u201d columns, the users\u2019 login names (e-mail addresses) are now shown below their display names, in the document property form.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Enhancement to SharePoint\/Teams integration:\n
- \n
- Previously, in some situations, when opening documents from MetaShare from a tab in a Microsoft Teams\u2019 channel, you could get this error message: \u201cUnable to deserialize cloned data due to invalid or unsupported version.\u201d This error message is no longer shown.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Workspace configuration: renamed term set for document types:\n
- \n
- As the term set that defines the suggested templates<\/a> can be other terms than document types, we have, in MetaShare settings, renamed the field \u201cTerm set for document types\u201d to \u201cTerm set that defines suggested templates\u201d:
![\"Term](\"https:\/\/metashare.com\/wp-content\/uploads\/Term-set-that-defines-suggested-templates.jpg\")
<\/li>\n<\/ul>\n<\/li>\n\n\n\n- Enhancements for MetaShare Server<\/a>:\n
- As the term set that defines the suggested templates<\/a> can be other terms than document types, we have, in MetaShare settings, renamed the field \u201cTerm set for document types\u201d to \u201cTerm set that defines suggested templates\u201d:
- If \u201cSingle lines of text\u201d columns have a default value, this value is prefilled in the document property form, both when creating<\/a> or when uplo<\/a>a<\/a>ding<\/a> documents.<\/li>\n\n\n\n
- Extended support for different column types (types of metadata fields) in the document property form, document view and document filter:\n
- To avoid actions from overlapping, on smaller screens, and to always have the most important functions nearest at hand, we have reordered the functions and moved these functions to the ellipsis icon (\u2026): \u201cAlert me<\/a>\u201c, \u201cCut<\/a>\u201c, \u201cDelete<\/a>\u201d and \u201cOpen in<\/a>\u201c:
- If you try to move documents that are larger than the current limitation of 50 MB, you get a descriptive error message with a link to a page with instructions on how to move the documents using another method:
- Ensure that properties are set even when a document is automatically checked out:\n
- Previously, when documents were moved between workspaces that had a column with the same display name but whose choices were different, the values were moved even if they were not available at the destination workspace. Now we instead remove any invalid values when they are pasted and if they are mandatory, the documents will be shown as a document with missing properties, in MetaShare\u2019s task page<\/a>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n
- Maintaining Modified\/Modified by:\n