MetaShare makes collaboration easier
In MetaShare you can create different workspaces for different purposes, like how you set up different Teams in Microsoft Teams. Each workspace could be configured with different metadata structures and document management settings based on your way of working.
- Instantly get an overview of all the sites in Office 365 that you have access to.
- Easily create and manage existing sites, without involving the IT staff.
- Add metadata to sites. This will help all users find sites in your organization. Sites could be of any type; Office 365 Group, SharePoint Team Site, MetaShare workspace or any other SharePoint site.
- Each site can be assigned designated roles with different access privileges for owners, members and visitors.

MetaShare gives us user-friendly and accessible document management and fits well into our IT strategy.
Per Hjertén, Royal Swedish Academy of Engineering Sciences
Overview of all your workspaces in Office 365
The start page in MetaShare presents all the sites that the specific user has access to. This is useful in Office 365 when multiple sites are created for different needs. MetaShare displays these sites for easier control and faster access to them.
The start page in MetaShare presents all the sites that the specific user has access to. This is useful in Office 365 when multiple sites are created for different needs. MetaShare displays these sites for easier control and faster access to them.

Add metadata to sites
You can add metadata on a site level. This means that you easily can tag sites with different metadata so that you later can filter and search them. Using Office 365 will probably lead to generating a large number of sites. To find a site in Office 365 is not easy, but MetaShare will really help you find your site.
Metadata is totally configurable for your choice, and some examples of metadata on a site could be:
- Workspace type
- Internal
- Project
- Business unit/department
- Team
- City/Region
- Company
- Owner/Project Manager or similar
- Status
- Active
- Inactive