| Function | Windows File Server | SharePoint Online | MetaShare |
| List all documents | Limited | Limited | Yes |
| Manage large amount of documents | Yes | Limited | Yes |
| Filter/unfilter documents | Limited | Limited | Yes |
| Collapse/expand document filters | No | No | Yes |
| Clear all applied document filters | No | Limited | Yes |
| Sort documents | Limited | Limited | Yes |
| Search documents within one location | Limited | Yes | Yes |
| Search documents across all locations | Limited | Yes | Yes |
| Search for a metadata value | No | No | Yes |
| Combine document search with metadata filtering | Limited | Limited | Yes |
| Enforce metadata compliance when adding documents | No | Limited | Yes |
| Auto-tag when adding documents | No | No | Yes |
| Suggest templates when creating documents | No | No | Yes |
| Preferred application when opening a file | Yes | Limited | Yes |
| Open Office documents in read-only mode | No | No | Yes |
| Edit a documents metadata | Limited | Yes | Yes |
| Keep track of documents’ version history | No | Yes | Yes |
| Share a document | Limited | Yes | Yes |
| Publish/unpublish documents | No | Yes | Yes |
| Create document alerts | No | Yes | Yes |
| Download documents | n/a | Yes | Yes |
| Restore deleted documents | No | Yes | Yes |
| Move documents | Yes | Limited | Yes |
| See all document tasks | n/a | No | Yes |
| Search/filter sites | n/a | Limited | Yes |
| View/set site permissions | n/a | Limited | Yes |
| Create homogeneous sites | n/a | Limited | Yes |
| Create site configurations | n/a | Limited | Yes |
| Update all sites | n/a | Limited | Yes |
| Manage an information model | No | Limited | Yes |
| Apply metadata on sites | n/a | No | Yes |
