MetaShare Upcoming Releases

Subscribe to Release Notes

Next release

These are the features that currently are being developed and planned to be released in the upcoming release:

  1. Filter on multiple tags/values of the same type:
  2. Support for “Multiple lines of text” columns:
    • We will be adding support for “Multiple lines of text” columns. These columns will be able to be edited in the document property forms and their values will also be able to be shown in document views/lists.
  3. Be able to add documents and workspaces as favorites:
    • You will soon be able to select a document or a workspace and choose to add it as a favorite. You will then be able to filter to only show your favorite documents/workspaces.
  4. Possibility to add a custom link, under the “Help” icon:
    • As many MetaShare users create their own customized help-pages that relate to their own business rules, we have been asked to provide the possibility to add a custom link that will be shown under the standard “Online Help” link:
      Options available today under the MetaShare help icon

Prioritized features to be released in the near future

After having delivered the above release, we will focus on delivering the features listed below. They are listed in the current priority order but this might change, based on customer feedback.

  1. Search-based workspace metadata:
    • Any applied custom workspace metadata is currently being stored in MetaShare’s database. In order to search reliably on more than 500 workspaces, we will be storing this workspace metadata in the actual workspaces instead. With this change, the search function in MetaShare’s start page will behave exactly the same way as in the workspaces, e.g. making it possible to use Boolean and relationship operators when searching for workspaces.​​​​​​​​​​​​​​
  2. Be able to define different document templates per workspace configuration:
    • In order to minimize the number of document templates to choose from, when creating new documents, we will make it possible to define different sets of templates to be used in different workspace configurations, so e.g. in a workspace for the board-members you will just see the templates that you will use in this workspace.
  3. Toggle between compact view and all full view:
    • By default, MetaShare displays all documents in a compact view, making it easy to see all metadata columns on the screen without having to scroll horizontally. In this view some metadata values could be truncated and the only way to see all the values is to view the documents properties. This is however tedious, if you want to see several documents metadata values. Instead the plan is to add a toggling function between compact/full view, something similar to this:
      Compact mode
  4. Improved help-texts in MetaShare settings:
    • From the MetaShare settings pages, we will be adding links to specific help-pages in the “Admin manual“.
  5. Hide certain MetaShare elements when embedding MetaShare in Teams:
    • If you want to add MetaShare as a tab in a Teams channel, you will soon be able to choose to hide these elements: MetaShare’s top bar and MetaShare’s left navigation.
  6. Present MetaShare as an app, when creating a new tab in a Microsoft Teams’ Channel:
    • You can add MetaShare as a tab in a Teams’ channel by following these steps. Within soon, instead of having to select a generic “Website” app when adding a MetaShare tab, you will be able to find a “MetaShare” app, among the list of apps:
      MetaShare as an app, available when creating a new tab in Microsoft Teams
  7. Improve performance when logging in to MetaShare:
    • Currently when logging into MetaShare, MetaShare’s cube rotates over the whole screen till MetaShare’s start page is ready to be shown. We will be shortening down this process so that MetaShare’s top bar and tool bar will be shown and once the content is ready to be presented, it will be shown on the page. This also allows users to quicker access functions on the top bar, like sign out.

Other features that we are considering to add to MetaShare

These are some of the features that we are considering to add to MetaShare but we have not yet prioritized them.

  1. Be able to manage link-files:
    • Currently MetaShare does not manage link-files in a good way (if you click on a .lnk- or a url-file, it will download the file to your computer’s download folder). We will change this so that it actually opens the link, also making it possible to add links to documents that reside in other workspaces.
  2. Enhancements to the cut and paste functions:
    • Currently when cutting and pasting documents between different workspaces, we show the batch edit form. This will still apply but only if more than one file is moved. When moving a single document we will be showing the document’s property form, making it easier to see what metadata values the document has before pasting it.
  3. Sticky filters in the document view:
    • If you scroll down on a document- or a workspace list, the table headers are sticky but soon the applied document filters will also be sticky, so it will make it easier to know which columns you have applied filters on.
  4. Be able to set business rules for date fields:
    • In order to be able to get notifications for documents that, for example, have an review-date, we will apply a configuration where you can specify which date fields you want to apply business rules on and then also define the business rules for these date-fields.
    • We will also make the date filters more useful, making it possible to define which values to be able to filter on, not just the current ones:
      Current date filters in MetaShare
  5. Enable large file uploads:
    • Currently the file-upload size limit, using MetaShare’s user interface, is 250 MB/file. We will try to increase this so that it will have the same restriction as in standard SharePoint (15 GB). Meanwhile users need to use this work-around to upload large files.
  6. Add a “My documents” filter:
    • We will make it possible to add a document filter for people columns. It will have your name under it, so that you quickly can find “your” documents, but also make it possible to select another user:
      A proposed "My documents" filter