MetaShare Upcoming Releases

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Next release

These are the features that currently are being developed and planned to be released in the upcoming release:

  1. Support for “Multiple lines of text” columns:
    • We will be adding support for “Multiple lines of text” columns:
      Multiple lines of text column
      These columns will be able to be edited in the document property forms and their values will be able to be shown in document views.
  2. Support for “Boolean” columns:
    • We will be adding support for “Boolean” columns (Yes/No checbox):
      Boolean column
      These columns will be able to be edited in the document property forms, their values will be able to be shown in document views and they will be filterable.
  3. Be able to filter documents on “Single line of text” columns:
    • If documents are tagged with “Single line of text” values, users will be able to click on the value, from the document view, and the document view will then be filtered and just show documents tagged with the value.
  4. Be able to send documents for approval:
    • You will soon be able to select a document and choose to send it for an approval process. Document approvers will get an e-mail notification and the documents will be shown to them in MetaShare’s tasks page.
  5. Be able to hide certain MetaShare elements when embedding MetaShare in other applications:
    • If you e.g. want to add MetaShare as a tab in a Microsoft Teams channel, you will soon be able to choose to hide these elements: MetaShare’s top bar and MetaShare’s left navigation.

Prioritized features to be released in the near future

After having delivered the above release, we will focus on delivering the features listed below. They are listed in the current priority order but this might change, based on customer feedback.

  1. Search-based workspace metadata:
    • Any applied custom workspace metadata is currently being stored in MetaShare’s database. In order to search reliably on more than 500 workspaces, we will be storing this workspace metadata in the actual workspaces instead. With this change, the search function in MetaShare’s start page will behave exactly the same way as in the workspaces, e.g. making it possible to use Boolean and relationship operators when searching for workspaces.​​​​​​​​​​​​​​
  2. Be able to set business rules for date fields:
    • In order to be able to get notifications (e-mails and MetaShare tasks) for documents that, for example, have an upcoming review-date, we will apply a configuration where you can specify which date fields you want to apply business rules on and then also define the business rules for these date-fields.
  3. Be able to filter on multiple tags/values of the same type:
  4. Be able to filter on your favorite documents:
    • You will soon be able to select a document and choose to add it as a favorite. You will also be able to apply a filter to only show your favorite documents.
  5. Be able to filter on your favorite workspaces:
    • You will soon be able to select a workspace and choose to add it as a favorite. You will also be able to apply a filter to only show your favorite workspaces.
  6. Be able to define different document templates per workspace configuration:
    • In order to minimize the number of document templates to choose from, when creating new documents, we will make it possible to define different sets of templates to be used in different workspace configurations, so e.g. in a workspace for the board-members you will just see the templates that you will use in this workspace.
  7. Be able to toggle between compact view and all full view:
    • By default, MetaShare displays all documents in a compact view, making it easy to see all metadata columns on the screen without having to scroll horizontally. In this view some metadata values could be truncated and the only way to see all the values is to view the documents properties. This is however tedious, if you want to see several documents metadata values. Instead the plan is to add a toggling function between compact/full view, something similar to this:
      Compact mode
  8. Be able to add a custom link, under the “Help” icon:
    • As many MetaShare users create their own customized help-pages that relate to their own business rules, we have been asked to provide the possibility to add a custom link that will be shown under the standard “Online Help” link:
      Options available today under the MetaShare help icon
  9. Improve performance when logging into MetaShare:
    • Currently when logging into MetaShare, MetaShare’s cube rotates over the whole screen till MetaShare’s start page is ready to be shown. We will be shortening down this process so that MetaShare’s top bar and tool bar will be shown and once the content is ready to be presented, it will be shown on the page. This also allows users to quicker access functions on the top bar, like sign out.
  10. Document search results presented in MetaShare’s user interface:
    • If you conduct a document search from MetaShare’s start page or if you search for documents in a workspace and later click on the “Show results from all locations”, the documents will be presented in MetaShare’s user interface instead of SharePoints standard search results page.

Other features that we are considering to add to MetaShare

These are some of the features that we are considering to add to MetaShare but we have not yet prioritized them.

  1. Be able to send documents for reviewal:
    • You will soon be able to select a document and choose to send it for a reviewal process. Document reviewers will get an e-mail notification and the documents will be shown to them in MetaShare’s tasks page.
  2. Be able to toggle between list view and thumbnail view:
    • By default, MetaShare displays all documents in a list view, making it easy to see all metadata columns on the screen. Our plan is to add the possibility to toggle to a thumbnail view, useful e.g. when browsing through media-files.
  3. Be able to automatically or semi-automatically delete documents, based on business rules: