MetaShare Upcoming Releases

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Next release

These are the features that currently are being developed and planned to be released in the upcoming release:

  1. Support for “Multiple lines of text” columns:
    • We will be adding support for “Multiple lines of text” columns:
      Multiple lines of text column
      These columns will be able to be edited in the document property forms and their values will be able to be shown in document views.
  2. Support for “Boolean” columns:
    • We will be adding support for “Boolean” columns (Yes/No checbox):
      Boolean column
      These columns will be able to be edited in the document property forms, their values will be able to be shown in document views and they will be filterable.
  3. Be able to filter documents on “Single line of text” columns:
    • If documents are tagged with “Single line of text” values, users will be able to click on the value, from the document view, and the document view will then be filtered and just show documents tagged with the value.
  4. Be able to hide certain MetaShare elements when embedding MetaShare in other applications:
    • If you e.g. want to add MetaShare as a tab in a Microsoft Teams channel, you will soon be able to choose to hide these elements: MetaShare’s top bar and MetaShare’s left navigation.

Prioritized features to be released in the near future

After having delivered the above release, we will focus on delivering the features listed below. They are listed in the current priority order but this might change, based on customer feedback.

  1. Search-based workspace metadata:
    • Any applied custom workspace metadata is currently being stored in MetaShare’s database. In order to search reliably on more than 500 workspaces, we will be storing this workspace metadata in the actual workspaces instead. With this change, the search function in MetaShare’s start page will behave exactly the same way as in the workspaces, e.g. making it possible to use Boolean and relationship operators when searching for workspaces.​​​​​​​​​​​​​​
  2. Be able to send documents for approval:
    • You will soon be able to select a document and choose to send it for an approval process. Document approvers will get an e-mail notification and the documents will be shown to them in MetaShare’s tasks page.
  3. Be able to filter on multiple tags/values of the same type:
  4. Be able to filter on your favorite documents:
    • You will soon be able to select a document and choose to add it as a favorite. You will also be able to apply a filter to only show your favorite documents.
  5. Be able to filter on your favorite workspaces:
    • You will soon be able to select a workspace and choose to add it as a favorite. You will also be able to apply a filter to only show your favorite workspaces.
  6. Be able to define different document templates per workspace configuration:
    • In order to minimize the number of document templates to choose from, when creating new documents, we will make it possible to define different sets of templates to be used in different workspace configurations, so e.g. in a workspace for the board-members you will just see the templates that you will use in this workspace.
  7. Be able to toggle between compact view and all full view:
    • By default, MetaShare displays all documents in a compact view, making it easy to see all metadata columns on the screen without having to scroll horizontally. In this view some metadata values could be truncated and the only way to see all the values is to view the documents properties. This is however tedious, if you want to see several documents metadata values. Instead the plan is to add a toggling function between compact/full view, something similar to this:
      Compact mode
  8. Be able to add a custom link, under the “Help” icon:
    • As many MetaShare users create their own customized help-pages that relate to their own business rules, we have been asked to provide the possibility to add a custom link that will be shown under the standard “Online Help” link:
      Options available today under the MetaShare help icon
  9. Improve performance when logging into MetaShare:
    • Currently when logging into MetaShare, MetaShare’s cube rotates over the whole screen till MetaShare’s start page is ready to be shown. We will be shortening down this process so that MetaShare’s top bar and tool bar will be shown and once the content is ready to be presented, it will be shown on the page. This also allows users to quicker access functions on the top bar, like sign out.
  10. Document search results presented in MetaShare’s user interface:
    • If you conduct a document search from MetaShare’s start page or if you search for documents in a workspace and later click on the “Show results from all locations”, the documents will be presented in MetaShare’s user interface instead of SharePoints standard search results page.

Other features that we are considering to add to MetaShare

These are some of the features that we are considering to add to MetaShare but we have not yet prioritized them.

  1. Be able to send documents for reviewal:
    • You will soon be able to select a document and choose to send it for a reviewal process. Document reviewers will get an e-mail notification and the documents will be shown to them in MetaShare’s tasks page.
  2. Be able to set business rules for date fields:
    • In order to be able to get notifications (e-mails and MetaShare tasks) for documents that, for example, have an upcoming review-date, we will apply a configuration where you can specify which date fields you want to apply business rules on and then also define the business rules for these date-fields.
  3. Be able to toggle between list view and thumbnail view:
    • By default, MetaShare displays all documents in a list view, making it easy to see all metadata columns on the screen. Our plan is to add the possibility to toggle to a thumbnail view, useful e.g. when browsing through media-files.
  4. Present MetaShare as an app, when creating a new tab in a Microsoft Teams’ Channel:
    • You can add MetaShare as a tab in a Teams’ channel by following these steps. Within soon, instead of having to select a generic “Website” app when adding a MetaShare tab, you will be able to find a “MetaShare” app, among the list of apps:
      MetaShare as an app, available when creating a new tab in Microsoft Teams
  5. Improved help-texts in MetaShare settings:
    • From the MetaShare settings pages, we will be adding links to specific help-pages in the “Admin manual“.
  6. Be able to manage link-files:
    • Currently MetaShare does not manage link-files in a good way (if you click on a .lnk- or a url-file, it will download the file to your computer’s download folder). We will change this so that it actually opens the link, also making it possible to add links to documents that reside in other workspaces.
  7. Enhancements to the cut and paste functions:
    • Currently when cutting and pasting documents between different workspaces, we show the batch edit form. This will still apply but only if more than one file is moved. When moving a single document we will be showing the document’s property form, making it easier to see what metadata values the document has before pasting it.
  8. Sticky filters in the document view:
    • If you scroll down on a document- or a workspace list, the table headers are sticky but soon the applied document filters will also be sticky, so it will make it easier to know which columns you have applied filters on.
  9. Improved filter options on date fields:
    • We will make the date filters more useful, making it possible to define which values to be able to filter on, not just the current available ones:
      Current date filters in MetaShare
  10. Enable large file uploads:
    • Currently the file-upload size limit, using MetaShare’s user interface, is 250 MB/file. We will try to increase this so that it will have the same restriction as in standard SharePoint (15 GB). Meanwhile users need to use this work-around to upload large files.
  11. Add a “My documents” filter:
    • We will make it possible to add a document filter for people columns. It will have your name under it, so that you quickly can find “your” documents, but also make it possible to select another user:
      A proposed "My documents" filter
  12. Be able to automatically or semi-automatically delete documents, based on business rules: