MetaShare Upcoming Releases

 

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Next release

These are the features that currently are being developed and planned to be released in the upcoming release:

  1. Be able to set business rules for date fields:
    • In order to be able to get notifications (e-mails and MetaShare tasks) for documents that, for example, have an upcoming review-date, we will apply a configuration where you can specify which date fields you want to apply business rules on and then also define the business rules for these date-fields.

Prioritized features to be released in the near future

After having delivered the above release, we will focus on delivering the features listed below. They are listed in the current priority order but this might change, based on customer feedback.

  1. Enhancement to the documents’ batch edit form:
    • If you have selected multiple documents and click on the “Property” function in the toolbar, the documents’ batch edit form will be displayed. If the document library has “orphaned” columns (columns that previously have been used but are not to be used anymore), these orphaned columns are shown in the document property form. These orphaned columns will not be shown in the future.
  2. Search-based workspace metadata:
    • Workspace metadata is currently being stored in MetaShare’s database. In order to search reliably on more than 500 workspaces, we will be storing this workspace metadata in the actual workspaces instead. With this change, the search function in MetaShare’s start page will behave exactly the same way as in the workspaces, e.g. making it possible to use Boolean and relationship operators when searching for workspaces.​​​​​​​​​​​​​​
  3. Be able to send documents for reviewal:
    • You will soon be able to select a document and choose to send it for a reviewal process. Document reviewers will get an e-mail notification and the documents will be shown to them in MetaShare’s tasks page.
  4. Document search results presented in MetaShare’s user interface:
    • Currently, when conducting a document search from MetaShare’s start page or if you search for documents in a workspace and later click on the “Show results from all locations”, the documents are shown in SharePoint’s standard search results page. We will instead present them in MetaShare’s own user interface.
    • Once this is implemented we are also planning to add the option to define custom tabs in MetaShare’s start-page, presenting documents across all workspaces of certain types, in a predefined view.
  5. Be able to filter on multiple tags/values of the same type:
  6. Be able to toggle between compact view and all full view:
    • By default, MetaShare displays all documents in a compact view, making it easy to see all metadata columns on the screen without having to scroll horizontally. In this view some metadata values could be truncated and the only way to see all the values is to view the documents properties. This is however tedious if you want to see several documents metadata values. Instead, the plan is to add a toggling function between compact/full view, something similar to this:
      Compact mode
  7. Be able to easier upload a new version of an existing document:
  8. Be able to filter on your favorite documents:
    • You will soon be able to select a document and choose to add it as a favorite. You will also be able to apply a filter to only show your favorite documents.
  9. Be able to filter on your favorite workspaces:
    • You will soon be able to select a workspace and choose to add it as a favorite. You will also be able to apply a filter to only show your favorite workspaces.
  10. Be able to define different document templates per workspace configuration:
    • In order to minimize the number of document templates to choose from, when creating new documents, we will make it possible to define different sets of templates to be used in different workspace configurations, so e.g., in a workspace for the board-members you will just see the templates that you will use in this workspace.
  11. Be able to add a custom link, under the “Help” icon:
    • As many MetaShare users create their own customized help-pages that relate to their own business rules, we have been asked to provide the possibility to add a custom link that will be shown under the standard “Online Help” link:
      Options available today under the MetaShare help icon
  12. Improve performance when logging into MetaShare:
    • Currently when logging into MetaShare, MetaShare’s cube rotates over the whole screen till MetaShare’s start page is ready to be shown. We will be shortening down this process so that MetaShare’s top bar and tool bar will be shown and once the content is ready to be presented, it will be shown on the page. This also allows users to quicker access functions on the top bar, like sign out.
  13. Be able to deselect documents:
    • We will be making it easier to deselect multiple documents by adding a function for this in the toolbar.

Other features that we are considering adding to MetaShare

These are some of the features that we are considering adding to MetaShare, but we have not yet prioritized them.

  1. Be able to append a value to a multiple value managed metadata column, when editing multiple documents properties:
    • If you today edit multiple documents’ properties and one of these columns is a multiple value managed metadata column, the changes that you have done are overwritten on all the selected documents. In the future you will instead have the option to append a value to any existing values.
  2. Be able to toggle between list view and thumbnail view:
    • By default, MetaShare displays all documents in a list view, making it easy to see all metadata columns on the screen. Our plan is to add the possibility to toggle to a thumbnail view, useful e.g., when browsing through media-files.
  3. Be able to automatically or semi-automatically delete documents, based on business rules: